Executive Assistant
Taguig, Philippines (Hybrid)
Taguig, Philippines (Hybrid)
We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to the CEO. This role requires a resourceful individual who can effectively manage executive schedules, coordinate high-level meetings, handle confidential information, and ensure seamless day-to-day operations.
As a trusted partner to the CEO, you will play a critical role in supporting strategic initiatives, facilitating communication across stakeholders, and helping drive organizational efficiency.
Manage and maintain the CEO's complex calendar, appointments, and travel arrangements.
Coordinate internal and external meetings, including scheduling, logistics, agenda preparation, and meeting minutes.
Act as a primary point of contact between the CEO and internal/external stakeholders.
Screen and prioritize emails, phone calls, and correspondence on behalf of the CEO.
Prepare reports, presentations, business documents, and executive-level communications.
Handle confidential and sensitive information with the highest level of discretion.
Track action items and follow up with key stakeholders to ensure timely completion.
Assist in planning executive meetings, leadership events, and company functions.
Support administrative and operational projects as assigned by the CEO.
Perform general executive and secretarial duties to ensure the efficient functioning of the CEO's office.
Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
Minimum of 5 years of experience in a Secretarial, Executive Assistant, or similar executive support role.
Proven experience supporting C-level executives, preferably a CEO or senior leadership team.
Exceptional organizational and time-management skills with strong attention to detail.
Excellent verbal and written communication skills.
Ability to multitask, prioritize competing demands, and work in a fast-paced environment.
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
High level of professionalism, discretion, and integrity.
Ability to work independently while maintaining strong collaboration with teams and stakeholders.
